You may wish to host specific events during your language celebration. This checklist includes things that you might want to think about, leading up to, on the day and following the event. Not all of these will be relevant to your event, but they might be useful for you to consider.

Further suggestions can be found online, for example at Wellington City Council’s(external link) Organising an Event page.


  Make and confirm a task list with your team

  Select volunteers and collect contact details

  Ensure everyone involved in the celebration knows the event details and their role

  Research if there are other events that may be held on the same date


Book venue and ask for written confirmation

  Organise seating requirements

  Check whether venue has technical or sound equipment

Food arrangements

  Check whether the venue has a kitchen

  Check if you need: tables, cutlery/plates, cleaning supplies

Set up on the day

  Set up tables

  Ensure enough time has been allocated to prepare food (if necessary)

  Set up and test any technical or sound equipment (if necessary)

Closing the celebration

  Pack down and clean venue

  Thank volunteers and sponsors

  Collect and distribute photographs


Anything else


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